Daniel’s Vineyard Wedding Coordinator | Tips & Advice

Embarking on the journey of planning your dream wedding at Daniel’s Vineyard is an exciting adventure.
Having had the privilege of coordinating weddings at this enchanting venue multiple times, I’m excited to share invaluable tips and advice from my experience as a Daniel’s Vineyard wedding coordinator.

Daniel’s Vineyard | Central Indiana Winery Venue

Before diving into the nitty-gritty of wedding planning, take the time to familiarize yourself with every nook and cranny of Daniel’s Vineyard. From the picturesque vineyards to the elegant indoor spaces, understanding the layout of the venue will help you envision how to bring your dream wedding to life.
As a Daniel’s Vineyard wedding coordinator, one of the most valuable perks (in my opinion) is the diverse range of spaces available to host your wedding. Not only do they have the stunning outdoor space for ceremonies and photos, but they also provide several indoor spaces that serve as excellent Plan B options for inclement weather.

Daniel's Vineyard wedding coordinator - decor and design, setup

Another aspect to take into account is the availability of spacious bridal and groom suites. These stylish spaces are included in the venue rental, providing ample time to enjoy them from the morning preparations until the ceremony begins, ensuring everyone remains conveniently onsite in one central location. This arrangement not only enhances ease and comfort but also presents additional fantastic photo opportunities for the wedding party.

Daniel’s Vineyard Weddings | Rental & Decor

With Daniel’s Vineyard offering a diverse array of rentals including backdrops, walls, couches, chargers, table decor and more that are both cost-effective and easy to rent in-house, you’ll have access to a variety of options that perfectly complement the venue’s natural beauty.

Daniel's Vineyard wedding hexagon arch
Daniel's Vineyard wedding coordinator and decorator
Daniel's Vineyard wedding coordinator - setup and tear down

However, if you’re looking for specific items or styles that may not be available in-house, we can recommend reputable rental companies located nearby, such as Violet Vintage, A Classic Party Rentals and WOW Factors. With our expertise and network of trusted vendors, we will help you source the perfect rentals and decor to bring your wedding vision to life.

Tip: Don’t rule out your florist to also help with decor including draping, candles and more.

Rehearsal Dinner Locations and Hotels

Given its proximity to Hamilton Towne Center, Geist Reservoir, and Fishers, Daniel’s Vineyard opens up a plethora of options for guest lodging, rehearsal dinners, and welcome receptions. The area boasts a variety of accommodations and dining venues, ensuring convenience and choice for your guest

For private parties, there are numerous standout options nearby including SunKing Brewery, HC Tavern and 1933 Lounge in Fishers, Taxman Brewing in Fortville, Wolfie’s on Geist and Stone Creek Dining and Ford’s Garage in Hamilton Towne Center offer private room rentals. With such diverse offerings, you’re sure to find the perfect venue to host your pre-wedding festivities near Daniel’s Vineyard.

sunking brewery fishers indiana

Don’t forget to secure your hotel room blocks at nearby hotels, which can be done within 365 days of your wedding day. As your partner in planning we’re here to lessen the burden and gather quotes for our clients, however we’re also happy to recommend a few of our favorite hotels. We highly recommend the Hyatt House in the Fishers District for its convenient proximity to everything your out-of-town guests could need. Another good option is the Embassy Suites at Exit 10 in Fishers, offering proximity to the venue, restaurants and shopping.

Fisher District, Central Indiana

Additionally, consider adding an extra touch of hospitality by offering transportation services to ensure your guests’ safety and convenience. While this may range from a modest to moderate expense, it can be a thoughtful gesture worth considering to enhance your guests’ overall experience. We are happy to share our favorite transportation companies and price points.

Why Do You Need a Preferred Vendor Team?

While some couples may initially hesitate at the vendor requirements for hosting a wedding at Daniel’s Vineyard, it’s important to understand that these guidelines are put in place for everyone’s benefit. By requiring preferred caterers and a day-of coordinator, the venue ensures that you’ll be in the hands of experienced professionals who are well-versed in working at the venue. This collaborative approach helps to streamline the planning process and ensures that your wedding day runs smoothly, allowing you to relax and enjoy every moment knowing that you’re in great hands.

Having a seasoned Daniel’s Vineyard wedding coordinator who knows the venue’s staff and preferred vendor team ensures seamless teamwork. We’re well-versed in the venue’s policies, guiding you on what’s permitted, offering creative ideas, and providing advice to maximize your wedding day experience. Don’t hesitate to lean on our expertise and guidance throughout the planning process – we’re here to make your wedding day seamless and stress-free.

Daniel's Vineyard truck in vineyard

Daniel’s Vineyard Wedding Coordinator | Lisa VanHorton

Despite the title “day-of coordinator,” our collaboration begins the moment you sign with us. We’re committed to understanding your vision, your desires, and assisting in bringing all the details together. “Day-of” simply marks the culmination of the magic that we’ve been meticulously planning together all along!

Here are the services included:

1. Initial Consultation: Let’s have a cozy sit-down and chat session to dive into your dream wedding vision! We’re all ears to hear about your preferences, quirks, and must-haves for your big day. We will also brainstorm some creative ideas together.

2. Vendor Recommendations and Management: We’ll sprinkle some magic by offering recommendations tailored to your style and budget. We’ve teamed up with some of the absolute best and most awesome vendors around, and want to share them with you! Additionally, we will also handle all communication and coordination with vendors for wedding day logistics.

3. Timeline and Itinerary Creation: If you’re Type A like me, you’ll love our detailed wedding timeline, setup times and an hour-by-hour wedding party itinerary. Trust us, it’s a must for a smooth day!

4. Décor and Design Assistance: They will assist you in choosing the perfect décor elements that align with your wedding theme and style. From rentals to floral arrangements to table settings, we will help you budget and plan those details from the very best sources.

Daniel's Vineyard wedding

5. Logistics and Day-of Coordination: On your wedding day, our coordination team will be the point of contact for all vendors, ensuring that everything is set up and executed according to plan. They will oversee the logistics, setup, tear down, manage any last-minute changes or issues, and most importantly be your liaison and right had (wo)man throughout the entire wedding day.

Daniel's Vineyard wedding coordinator - sunset

Frequently Asked Questions about Wedding Coordination

Q: How much does a Daniel’s Vineyard wedding coordinator cost?

A: We offer customizable packages to suit different budgets and preferences beginning around $2K for our Daniel’s Vineyard couples.

Q: Will the wedding coordinator be present on the wedding day?

A: Absolutely! Your wedding coordinator and assistant coordinator will be both be present on your wedding day to ensure that everything runs seamlessly. They will oversee the setup, coordinate with vendors, manage the formalities and handle any last-minute details, allowing you to relax and enjoy your special day. We typically are onsite from open to close.

Q: Can I hire a wedding coordinator if I’ve already started planning my wedding?

A: Yes, you can hire a wedding coordinator at any stage of your wedding planning process. We will work with you to understand your progress and seamlessly integrate into your existing plans, ensuring a smooth transition and a stress-free wedding day.

Daniel's Vineyard wedding coordinator - sparkler exit

Your wedding day at Daniel’s Vineyard is a once-in-a-lifetime celebration, and with the right planning and guidance, it will be everything you’ve ever dreamed of and more. As an experienced Daniel’s Vineyard wedding coordinator, I’m here to support you every step of the way and help bring your vision to life. (Plus it’s one of our very favorite venues!) Let’s talk about your plans today! Contact us now to get started.


Are you ready to bring your wedding vision to reality?