Do I Need A Seating Chart or Place Cards?

Seating Chart or Place Cards – What’s the Difference?

When it comes to seating your wedding guests, a seating chart or place cards are key details to a well-organized and enjoyable experience for guests. While they both serve the purpose of guiding guests to their assigned seats, there are distinct differences between the two.

A wedding place card is best used for assigned seats at the dinner table. It is typically a tent card (or a personalized piece of acrylic, chalkboard, glass, leaf, etc.) that goes on the guest table to let guests know where they’re sitting. It will contain the guest’s name, and most often, a symbol or emblem showing their meal choice.

Seating charts, on the other hand, are typically displayed at the entrance to guide guests to their table. It will typically lists each guest’s name alphabetically by last name or grouped by table. The guests can then find their table and sit at any seat, or you can have place cards pre-set at the table indicating exactly which seat is reserved for which guest.

Which One is Best?

When it comes to displaying wedding seating arrangements, the choice between a seating chart or place cards depends on several factors. One important consideration is whether you are offering your guests a meal choice. If you are, place cards become essential as they indicate to the catering team which guest is getting which entrée choice. This ensures that each guest receives their preferred meal without any confusion.

On the other hand, if you are offering a buffet or a plated meal of the same dinner to everyone, a seating chart can be a more practical and visually appealing option. A well-designed seating chart allows guests to easily locate their assigned table and creates a sense of cohesion within the overall event design.

Ultimately, the decision between place cards and a seating chart depends on your specific needs and preferences. Consider factors such as your decision to assign seats, add an extra touch of personalization to each setting and whether or not you are offering meal choices when making this important decision for your wedding day.

Creative Place Card Examples

When it comes to crafting the perfect place card, there are a few key elements to consider. In addition to including the guest’s name, it’s important to include their meal choice as well. One simple and effective way to do this is by assigning a different colored wax seal, different color tent card or a unqiue emblem to indicate to the wait staff which meal to serve the guests.

By using creative emblems or various colors you can easily indicate which meal option your guests have selected without having to write it out on each individual place card, which can look tacky. This also adds a visually appealing element that can enhance the overall aesthetic of your event.

Below are examples were each place card color indicates a unique meal choice.

Remember, creating place cards is an opportunity for you to showcase your creativity and attention to detail. Whether you choose elegant calligraphy or playful designs, make sure that each card reflects the style and theme of your event.

So go ahead and let your imagination run wild! With a little bit of planning and creativity, you can create beautiful place cards that will leave a lasting impression on your guests while ensuring everyone enjoys their chosen meal.

Tips for Preparing for Wedding Day

Prior to wedding day, you will most likely hand off your place cards, among other details, to your wedding planner. To package your place cards in an organized and elegant manner, follow these simple steps:

Finally, it’s crucial to group each table’s place cards together for easy distribution on the wedding day. You may also choose to label each guest’s name on your diagram, however this can be a tedious task. Regardless, packaging your place cards in a organized manner helps setup go smoothly!

Additionally, I recommend creating a master list of every guest, their seating assignment, and their meal choice. Send your planner a copy so he or she can look at everything in one place and ensure that it’s accurate.

Our Favorite Stationery Designers

Noteworthy Expressions
Pickle Prints
Blu3 Design
The Lettering Grove


Are you ready to bring your wedding vision to reality?